Forms & Grants

In an effort to facilitate data transfer, we encourage you to download, fill out, and return these forms ELECTRONICALLY whenever possible. Please note, starting summer 2010 all updated forms in MS Office formats will now be posted in version 2007. If needed, download the Microsoft Office Compatibility Pack for Word and Excel available on the Microsoft website, or call the contact telephone number listed above the form for an earlier version format.


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EED Forms Due Dates

Assessments

 For assistance on these forms, call 465-8436.

Number

Form Name

Due Date

05-05-029

Flexible Scheduling Application for HSGQE Retest - MS Word

N/A

05-05-029a

Flexible Scheduling Application for SBA - District Use Only - MS Word

N/A

05-05-030

HSGQE Flexible Scheduling Terms of Agreement - MS Word

N/A

05-05-030a

SBA Flexible Scheduling Terms of Agreement - District Use Only - MS Word

N/A

05-09-001

Application for Early Testing - Science SBA - MS Word

N/A

 

Assessments - Accountability

 For assistance on these forms, call 465-8436.

Number

Form Name

Due Date

05-14-022

Waiver Request - Alternate Assessment Students for WorkKeys Participation Rate - MS Word

Jan 31

 

Assessments - High School Graduation Qualifying Exam (HSGQE)

 For assistance on these forms, call 465-8436.

Number

Form Name

Due Date

05-05-017

Nonstandardized HSGQE Application - MS Word

Sep 30

05-05-019

Modified/Nonstandardized HSGQE Request for Reconsideration - MS Word

N/A

05-08-020

Modified HSGQE Application - MS Word

Jan 31

 

Assessments - HSGQE Waivers

 For assistance on these forms, call 465-8686.

Number

Form Name

Due Date

05-04-013

Late Arrival - MS Word

N/A

05-04-015

Another State's Competency Exam - MS Word

N/A

05-04-016

Waiver Appeal Application - MS Word

N/A

05-05-020

Permission to Waive Participation in HSGQE Due to Disability - MS Word 2003

Oct 31

05-05-020

Permission to Waive Participation in HSGQE Due to Disability - PDF

Oct 31

05-11-020

Rare and Unusual Circumstance - MS Word

N/A

05-11-021

HSGQE Waiver and Appeal Guidelines - PDF

N/A

 

Assessments - Security Agreements for 2013-2014

 For assistance on these forms, call 465-8436.

Number

Form Name

Due Date

05-14-001

Test Security Agreement Guidance 2013-14 - PDF

05-14-002

Test Security Agreement Levels 1,2 & 3 - PDF

05-14-003

Test Security Agreement Level 4 - PDF

05-14-004

Test Security Agreement Level 5 - PDF

 

Bilingual/Limited English Proficient Students

 For assistance on these forms, call 465-2888.

Number

Form Name

Due Date

05-05-027

LEP Suggested Accommodation Plan - MS Word

As Needed

05-08-035a

Parent Language Questionnaire - MS Word 2003

N/A

05-08-035b

Language Observations Checklist - MS Word 2003

N/A

05-08-035c

Parent Language Questionnaire - Spanish - MS Word 2003

N/A

05-14-024

Plan of Service for Limited English Proficient Students - MS Word

Apr 15

 

Boarding Home

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-96-021

Boarding Home Budget Report - MS Excel

Oct 15

05-96-022

FY2014 Boarding Home Instructions and Rates - MS Word

Oct 15

05-96-023

Boarding Home Program Report - MS Excel

Quarterly

 

Career & Technical Education

 For assistance on these forms, call 465-2980.

Number

Form Name

Due Date

05-11-069

CTE Program of Study Template - MS Word

As Needed

05-11-070

Perkins Out-of-State Travel Request - MS Word - MS Word

As Needed

05-12-016

All-In-One Perkins data - Excel Macro-Enabled

Jun 15

05-13-028

CTE Course Description and Standards Crosswalk - MS Word

As Needed

05-13-030

Perkins Local 5-Year Plan for CTE - MS Word

As Needed

05-13-051

FY 14 Perkins Secondary Report and Application - MS Word

Jun 15

05-13-052

Perkins Secondary FY 14 GMS Budget Worksheets - MS Excel

Jun 15

05-14-026

Perkins IV FY14 Secondary Re-allocation Funds Amendment - MS Word

Mar 17

 

Charter Schools

 For assistance on these forms, call 465-8715.

Number

Form Name

Due Date

05-01-027

Charter Application - MS Word

As Needed

05-03-049

Charter Schools Monitoring Form - PDF

As Needed

 

Child Nutrition Programs - National School Lunch Program (NSLP)

 For assistance on these forms, call 465-8710.

Number

Form Name

Due Date

05-10-004

Food Safety Inspection Summary Form - MS Word 2003

Annually

05-10-010

Application for Waiver of Fluid Milk Requirement - MS Word 2003

As Needed

05-11-009

On-Site Review for Counting & Claiming Procedures - MS Word

N/A

 

Child Nutrition Programs - USDA Commodities

 For assistance on these forms, call 465-8709.

Number

Form Name

Due Date

05-07-021

Commodity Contact Change - MS Word 2003

As Needed

05-96-013

USDA Commodity Loss Procedure and Report - MS Word 2003

As Needed

05-96-051

USDA Food Product Complaint Report - MS Word 2003

As Needed

 

Correspondence Schools (Statewide)

 For assistance on these forms, call 465-8578.

Number

Form Name

Due Date

05-09-007

Correspondence Study Statement of Assurance - MS Word

As Needed

 

Educational Technology

 For assistance on these forms, call 465-8578.

Number

Form Name

Due Date

05-13-012

Budget Inventory Analysis - MS Word

05-14-021

Tech Plan Review Form - MS Word

 

Facilities

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-08-015

Annual Project Summary Debt Retirement Schedule 3 - MS Excel 2003

Oct 15

05-08-016

Annual Report for Grant CIP - MS Word 2003

Jul 31

05-11-046

Monthly Draw Request, State GO Bond Funded Project - MS Excel

Monthly

05-11-047

Quarterly Reconciliation, State GO Bond Funded Project - MS Excel

Quarterly

05-11-068

Capital Budget - Six Year Capital Improvement Plan - MS Excel

Sep 1

05-14-033

FY2016 Capital Improvement Project (CIP) Grant or State Aid for Debt Retirement Application Form - MS Word

Sep 1

05-94-035

Schedule of Payments Made for Principal and Interest on Bonds - Schedule 1 - MS Excel 2003

Oct 15

05-96-007

Notice of Excess Building - MS Word 2003

As Needed

05-96-030

Building Data Record - School Facility - MS Word 2003

As Needed

05-96-031

Building Data Record - Support Facility - MS Word 2003

As Needed

 

Financial Grants Administrative Forms

 For assistance on these forms, call 465-8696.

Number

Form Name

Due Date

05-07-069

Program Budget and Narrative Univ. Non-Profit - MS Excel

As Needed

05-07-070

Request for Reimbursement Univ. Non-Profit and Report - MS Excel 2003

Quarterly

05-07-071

Program Budget and Narrative School District - MS Excel

As Needed

05-07-072

Request for Reimbursement School District and Report - MS Excel 2003

Quarterly

 

Foundation

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-11-034

FY2015 Projected ADM Submittal – “Paper” - MS Excel - MS Excel

Nov 5

05-93-038

FY2015 District Operating Fund Budget - MS Excel

Jul 15

 

Gifted Plan of Service

 For assistance on these forms, call 465-2857.

Number

Form Name

Due Date

05-11-048

Gifted Plan of Service - MS Word

As Needed

 

Indirect Cost Rate

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-02-007

Indirect Cost Rate Form FY15 - MS Excel

Dec 31

05-07-044

Indirect Cost Rate Instructions - MS Word

Annually

 

NCLB - No Child Left Behind

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-13-042

2013-2014 ESEA Title Programs Monitoring Indicators District Response From - MS Word

As Needed

05-14-014

2014-2015 Consolidated Federal Programs Assurances & Certifications Packet - MS Word

As Needed

 

NCLB - Title I-A - Basic

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-11-012

Title I Schoolwide Plan - MS Word

As Needed

05-11-049

Application for Title I-A Carryover into FY12 - MS Word

Sep 30

05-12-021

Report of Comparability - MS Excel

Feb 15

05-12-021a

Districts Required to Submit the Title I Report of Comparability - PDF

N/A

05-13-043

2012-2013 LEA Consolidated Performance Report - MS Word

Oct 15

 

NCLB - Title I-A – Supplemental Educational Services (SES)/School Choice

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-12-023

2012-2013 Supplemental Educational Services & School Choice Assurances - MS Word

As Needed

05-12-044

2011-2012 Supplemental Educational Services (SES)/School Choice Data Collection - MS Excel

Aug 15

05-12-044a

2011-2012 Supplemental Educational Services (SES)/School Choice Data Collection Instructions - PDF

N/A

05-13-002

Supplemental Education Services Request for Applications 2013-2014 to 2015-2016 - MS Word

Feb 22

 

NCLB - Title I-C - Migrant

 For assistance on these forms, call 465-2885.

Number

Form Name

Due Date

05-07-059

FY14 Designated SEA Reviewer Form - MS Word

Aug 31

05-07-063

Alaska Migrant Book Program Final Report School Year 2013-2014 - PDF

Apr 25

05-08-001

Migrant Education Certificate of Eligibility - PDF

As Needed

05-14-005

FY14 Alaska Migrant Book Program Application - PDF

Oct 1

 

NCLB - Title I-D - Neglected and Delinquent

 For assistance on these forms, call 465-3826.

Number

Form Name

Due Date

05-09-016

FY14 Local Agency N&D October Count Report - MS Word

Dec 16

05-09-017

FY14 State Agency N&D October Count Form - Excel Macro-Enabled

Dec 16

05-13-001

Title I, Part D, Subparts 1 & 2 Annual Program Evaluation 2011-2012 - MS Excel

Nov 15

05-13-039

Title I, Part D, Subpart 2 Neglected & Delinquent Three-Year Grant for SY2014, 2015 & 2016 - MS Word

Jun 30

05-13-044

Title I, Part D, Subparts 1 & 2 Annual Program Evaluation 2012-2013 - MS Excel

Dec 20

 

NCLB - Title II - Part A Preparing, Training and Recruiting

 For assistance on these forms, call 465-8703.

Number

Form Name

Due Date

05-11-015

Professional Development Plan Sample Template - MS Word

As Needed

05-12-019

FY 2012 Title IIA SAHE grant RFP - MS Word

Jun 30

 

NCLB - Title II - Part B Mathematics & Science Partnership

 For assistance on these forms, call 465-8703.

Number

Form Name

Due Date

05-13-049

Mathematics and Science Partnership Grant - PDF

Jun 28

 

NCLB - Title X - McKinney-Vento/Homeless

 For assistance on these forms, call 465-3826.

Number

Form Name

Due Date

05-08-060

Required Immunization Statement for Provisional School Enrollment - MS Word 2003

N/A

05-13-004

Title X-C Monitoring Indicators District Response Form - MS Word

As Needed

05-13-041

2012-2013 McKinney-Vento Subgrant Data Collection & Evaluation Form - Excel Macro-Enabled

Jul 16

 

OASIS Project

 For assistance on these forms, call 465-8418.

Number

Form Name

Due Date

05-13-047

Summer 2013 OASIS Handbook - PDF

Jul 15

05-13-047a

Summer 2013 OASIS Cover Memo - PDF

Jul 15

05-13-047b

Summer 2013 OASIS SRM Column Heading Template - MS Excel

Jul 15

05-14-007

Fall 2013 OASIS Data Handbook - PDF

Nov 8

05-14-007a

Fall 2013 OASIS SRM Column Heading Template - MS Excel

Nov 8

05-14-027

2014 Participation Rate Data Handbook (OASIS) - PDF

Apr 22

05-14-027a

2014 Participation Rate Data Handbook (OASIS) - Cover Memo - PDF

Apr 22

05-14-027b

2014 Participation Rate Data Handbook (OASIS) - Column Heading Template - MS Excel

Apr 22

05-14-027c

2014 Participation Rate Data Handbook (OASIS) - SRM File Specs - PDF

Apr 22

 

Parents As Teachers Program

 For assistance on these forms, call 465-6416.

Number

Form Name

Due Date

05-13-007

Alaska Parents As Teachers Program Request For Applications - PDF

Aug 29

 

Pre-Elementary Education

 For assistance on these forms, call 465-4862.

Number

Form Name

Due Date

05-10-025a

Regulation Notification Letter - PDF

As Needed

05-10-025b

Pre-Elementary School Regulation FAQ's - PDF

As Needed

05-11-062

Head Start Application - MS Word

Jun 1

05-11-062a

Head Start Attachment A - PDF

Annually

05-11-062b

Head Start Attachment B - PDF

Annually

05-11-062c

Head Start Attachment C - PDF

Annually

05-11-062d

Head Start Attachment D - PDF

Annually

05-11-062e

Head Start Attachment E - PDF

Aug 1

05-12-039

FY12 Pre-Kindergarten Program RFA - PDF

May 31

05-13-021

Pre-Elementary School Application for Approval Handbook - MS Word

As Needed

05-13-021a

Pre-Elementary School Application for Approval Handbook - Section One - MS Word

As Needed

05-13-021b

Pre-Elementary School Application for Approval Handbook - Section Two - MS Word

As Needed

05-13-021c

Pre-Elementary School Application for Approval Handbook - Section Three - MS Word

As Needed

05-13-021d

Pre-Elementary School Application for Approval Handbook - Section Four - MS Word

As Needed

05-14-034

Pre-Elementary School Application - MS Word

As Needed

05-14-035

Pre-Elementary Annual Assessment - MS Word

Annually

 

Private Schools

 For assistance on these forms, call 465-8724.

Number

Form Name

Due Date

05-01-019

General Instructions - MS Word 2003

Oct 15

05-01-020

Affidavit of Compliance - MS Word 2003

Oct 15

05-01-021

Corporal Punishment Policy - MS Word 2003

Oct 15

05-01-022

Exempt Religious & Other Private Schools Enrollment - MS Word 2003

Oct 15

05-01-023

School Calendar - MS Word 2003

Oct 15

05-01-024

Enrollment Reporting Form for School District - MS Word 2003

Oct 15

 

Pupil Transportation Funding & Safety

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-00-015b

Accident Summary Report - MS Word 2003

Monthly or Quarterly

05-06-028

School Bus accident report - PDF

Monthly

05-07-060

School Bus Safety Inspection Manual - 2006 Edition - PDF

N/A

05-13-006

2011 Minimum Standards for Alaska School Buses - MS Word

N/A

 

Quality Schools Grant

 For assistance on these forms, call 465-2887.

Number

Form Name

Due Date

05-01-096

Quality Schools Grant End of Year Report - MS Word

May 1

05-13-037

Quality Schools Grant Application - MS Word

Jul 30

 

Recognition Programs

 For assistance on these forms, call 465-2830.

Number

Form Name

Due Date

05-11-063

Teacher of the Year Application - MS Word

Jun 14

05-14-013

Talent Pool Recognition Form - MS Word

Apr 1

 

Report Card

 For assistance on these forms, call 465-8435.

Number

Form Name

Due Date

05-13-048

Report Card Data Collection Handbook 2012-2013 - PDF

Jun 15

05-13-048a

Report Card Data Collection Template 2012-2013 - MS Excel

Jun 15

05-14-008

2012-2013 Instructions for District & School Report Card Templates - MS Word

N/A

05-14-009

2012-2013 District Report Card Template - MS Word

As Needed

05-14-010

2012-2013 School Report Card Template - MS Word

As Needed

05-14-011

2012-2013 Single Site District & School Report Card Template - MS Word

As Needed

 

Residential Education Program

 For assistance on these forms, call 465-2748.

Number

Form Name

Due Date

05-07-062

Statewide or District-wide Residential School--Year-End Report and Request for Reimbursement - MS Excel

Dec 1

05-07-089

Residential School Year-End Report - MS Word

Jun 30

05-13-029

Statewide Residential Educational Program 2013-2014 Application - MS Word

Mar 25

 

Scholarships

 For assistance on these forms, call 465-6535.

Number

Form Name

Due Date

05-10-019a

Byrd Scholarship No Longer Available - PDF

N/A

05-10-020

United States Senate Youth Program Application 2013-2014 - PDF

Annually

05-13-008

Alaska Performance Scholarship Course Approval Form - MS Word

As Needed

05-13-008a

Guidance for School Districts to Submit Course Approval Form - PDF

N/A

05-14-018

AP Coordinators Overview 2013-2014 - MS Word

Sep

05-14-019

IB Coordinator's Overview - MS Word

Sep

 

School Improvement Grants (SIG) 1003(g)

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-11-035

Alaska RFA for LEA School Improvement Grants 1003(g) - MS Word

Mar 30

05-11-036

LEA SIG Application Supplement, Transformation Model - MS Word

Feb 25

05-11-037

LEA SIG Application Supplement, Turnaround Model - MS Word

Feb 25

05-11-038

LEA SIG Application Supplement, Restart Model - MS Word

Feb 25

05-11-039

LEA SIG Application Supplement, Closure Model - MS Word

Feb 25

05-11-040

LEA SIG Application Supplement, Tier III School Plan - MS Word

Feb 25

 

School/District Improvement

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-12-040

2012-2013 School Improvement Plan Submission Packet - MS Word

Oct 1

05-12-041

2012-2013 District Improvement Plan Submission Packet - MS Word

Oct 1

05-12-042

2012-2013 Level 5 Alternative Governance Plan - MS Word

Apr 15

 

Special Education

 For assistance on these forms, call 465-8684.

Number

Form Name

Due Date

05-12-018

CEIS Expenditure Plan - MS Word

Annually

05-14-032

Supplemental Workbook - MS Excel

Jul 15

 

Staff Accounting

 For assistance on these forms, call 465-8579.

Number

Form Name

Due Date

05-13-009b

Fall 2012 Certified Staff Accounting File Specs - PDF

Oct 15

05-13-010

Fall 2013 Classified Staff Accounting Handbook - PDF

Oct 15

05-13-010a

Fall 2013 Classified Staff Accounting Column Heading Template - MS Excel

Oct 15

05-13-010b

Fall 2012 Classified Staff Accounting File Specs - PDF

Oct 15

05-14-006

Fall 2013 Certified Staff Accounting Handbook - PDF

Oct 15

05-14-006a

Fall 2013 Certified Staff Accounting Column Heading Template - MS Excel

Oct 15

 

Tuition

 For assistance on these forms, call 465-2748.

Number

Form Name

Due Date

05-96-024

Tuition form - MS Word

Nov 15