Forms & Grants

In an effort to facilitate data transfer, we encourage you to download, fill out, and return these forms ELECTRONICALLY whenever possible. Please note, starting summer 2010 all updated forms in MS Office formats will now be posted in version 2007. If needed, download the Microsoft Office Compatibility Pack for Word and Excel available on the Microsoft website, or call the contact telephone number listed above the form for an earlier version format.


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EED Forms Due Dates

Assessments

 For assistance on these forms, call 465-8436.

Number

Form Name

Due Date

05-05-029

Flexible Scheduling Application for Grade 10 SBA-HSGQE and HSGQE Retest - MS Word

N/A

05-05-029a

Flexible Scheduling Application for SBA and TerraNova - District Use Only - MS Word

N/A

05-05-030

HSGQE Flexible Scheduling Terms of Agreement - MS Word

N/A

05-05-030a

SBA and TerraNova Flexible Scheduling Terms of Agreement - District Use Only - MS Word

N/A

05-09-001

Application for Early Testing - Science SBA - MS Word

N/A

05-11-075

ELP Assessment Application for Waiver Variance - MS Word

Sep 30

05-12-014

Application for Waiver Variance for the Standardized Norm Referenced Assessment - MS Word

Oct 14

 

Assessments - High School Graduation Qualifying Exam (HSGQE)

 For assistance on these forms, call 465-8436.

Number

Form Name

Due Date

05-05-017

Nonstandardized HSGQE Application - MS Word

Sep 30

05-05-019

Modified/Nonstandardized HSGQE Request for Reconsideration - MS Word 2003

N/A

05-05-019

Modified/Nonstandardized HSGQE Request for Reconsideration - PDF

N/A

05-08-020

Modified HSGQE Application - MS Word

Feb 3

05-08-020

Modified HSGQE Application - PDF

Feb 3

 

Assessments - HSGQE Waivers

 For assistance on these forms, call 465-8686.

Number

Form Name

Due Date

05-04-013

Late Arrival - MS Word

N/A

05-04-015

Another State's Competency Exam - MS Word

N/A

05-04-016

Waiver Appeal Application - MS Word 2003

N/A

05-05-020

Permission to Waive Participation in HSGQE Due to Disability - MS Word 2003

Oct 31

05-05-020

Permission to Waive Participation in HSGQE Due to Disability - PDF

Oct 31

05-11-020

Rare and Unusual Circumstance - MS Word

N/A

05-11-021

HSGQE Waiver and Appeal Guidelines - PDF

N/A

 

Assessments - Security Agreements for 2011-2012

 For assistance on these forms, call 465-8436.

Number

Form Name

Due Date

05-07-079

Associate Test Coordinator Test Security Agreement - PDF

Sep 30

05-08-005

Test Security Agreement - PDF

N/A

05-08-006

District AND ELP Test Coordinator Test Security Agreement - PDF

Sep 30

05-11-022

Alternate Assessment Testing Security Agreement 2010-2011 - PDF

Jan 30

 

Bilingual/Limited English Proficient Students

 For assistance on these forms, call 465-2888.

Number

Form Name

Due Date

05-05-027

LEP Suggested Accommodation Plan - MS Word

As Needed

05-08-035

Plan of Service for Limited English Proficient Students - MS Word 2003

Apr 15

05-08-035a

Parent Language Questionnaire - MS Word 2003

N/A

05-08-035b

Language Observations Checklist - MS Word 2003

N/A

05-08-035c

Parent Language Questionnaire - Spanish - MS Word 2003

N/A

 

Boarding Home

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-96-021

Boarding Home Budget Report - MS Excel 2003

Oct 15

05-96-022

Application Instructions and Payment Rates - MS Word

Oct 15

05-96-023

Boarding Home Program Report - MS Excel 2003

Quarterly

 

Career & Technical Education

 For assistance on these forms, call 465-2980.

Number

Form Name

Due Date

05-10-058b

Perkins IV FY12 Secondary Re-allocation Application - MS Word

Annually

05-11-064

CTE Course Description and Standards Crosswalk - MS Word

As Needed

05-11-065

Perkins FY11-12 Secondary Report and Application - MS Word

Jun 15

05-11-069

CTE Program of Study Template - MS Word

As Needed

05-11-070

Perkins Out-of-State Travel Request - MS Word

As Needed

05-11-072b

Perkins FY12 Activity and Budget Form - 10 activities - MS Excel

Jun 15

05-11-072c

Perkins FY12 Activity and Budget Form - 15 activities - MS Excel

Jun 15

05-12-016

All-In-One Perkins data - Excel Macro-Enabled

Annually

 

Charter Schools

 For assistance on these forms, call 465-8715.

Number

Form Name

Due Date

05-01-027

Charter School Application - MS Word

As Needed

05-03-049

Charter Schools Monitoring Form - PDF

As Needed

 

Child Nutrition Programs

 For assistance on these forms, call 465-8709.

Number

Form Name

Due Date

05-07-094

CNP Web User Authorization Request and Signatory Authority - MS Word 2003

As Needed

 

Child Nutrition Programs - National School Lunch Program (NSLP)

 For assistance on these forms, call 465-8710.

Number

Form Name

Due Date

05-10-001

Alternate Attendance Factor Request - MS Word 2003

N/A

05-10-002

Free and Reduced Price Policy Statement (Non Pricing) - MS Word

Annually

05-10-003

Free and Reduced Price Policy Statement (Pricing) - MS Word

Annually

05-10-004

Food Safety Inspection Summary Form - MS Word 2003

Annually

05-10-006

On-Site Review Summary for Counting & Claiming Procedures - MS Word 2003

Feb 15

05-10-007

On-Site Review for After School Snack Form - MS Word 2003

N/A

05-10-008

On-Site Review Summary for After School Snack - MS Word 2003

Annually

05-10-010

Application for Waiver of Fluid Milk Requirement - MS Word 2003

As Needed

05-10-014

School Food Authority Verification Summary Report - MS Excel 2003

Mar 1

05-11-009

On-Site Review for Counting & Claiming Procedures - MS Word

N/A

 

Child Nutrition Programs - USDA Commodities

 For assistance on these forms, call 465-8709.

Number

Form Name

Due Date

05-07-021

Commodity Contact Change - MS Word 2003

As Needed

05-96-013

USDA Commodity Loss Procedure and Report - MS Word 2003

As Needed

05-96-051

USDA Food Product Complaint Report - MS Word 2003

As Needed

 

Competitive Grants

 For assistance on these forms, call 465-2830.

Number

Form Name

Due Date

05-10-036

Even Start Family Literacy Program Application for Funding - MS Word

Jun 18

 

Correspondence Schools (Statewide)

 For assistance on these forms, call 465-8578.

Number

Form Name

Due Date

05-09-007

Correspondence Program Statement of Assurance - MS Word

Sep 20

 

Educational Technology

 For assistance on these forms, call 465-8578.

Number

Form Name

Due Date

05-12-002

Tech Plan Review Form - MS Word

Apr 2

05-12-002a

Tech Plan Review Guideline Form - PDF

Apr 2

05-12-003

EdTech Assessment Reporting Tool - MS Word

Nov 15

05-12-003a

Alaska Ed Tech Assessment Requirements - PDF

Nov 15

05-12-004

Computer Count 2010-2011 - PDF

Sep 23

05-12-006

Alaska Studies Mini-Grant RFP - PDF

Jan 31

 

E-Rate

 For assistance on these forms, call 465-8578.

Number

Form Name

Due Date

05-12-001

BIA Budget Inventory Analysis Form - MS Word

Sep 30

 

Facilities

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-08-015

Annual Project Summary Debt Retirement Schedule 3 - MS Excel 2003

Oct 15

05-08-016

Annual Report for Grant CIP - MS Word 2003

Jul 31

05-11-046

Monthly Draw Request, State GO Bond Funded Project - MS Excel

Monthly

05-11-047

Quarterly Reconciliation, State GO Bond Funded Project - MS Excel

Quarterly

05-11-067

FY2013 Capital Improvement Project (CIP) Grant or State Aid for Debt Retirement Application Form - MS Word

Sep 1

05-11-068

Capital Budget - Six Year Capital Improvement Plan - MS Excel

Sep 1

05-94-035

Schedule of Payments Made for Principal and Interest on Bonds - Schedule 1 - MS Excel 2003

Oct 15

05-96-007

Notice of Excess Building - MS Word 2003

As Needed

05-96-030

Building Data Record - School Facility - MS Word 2003

As Needed

05-96-031

Building Data Record - Support Facility - MS Word 2003

As Needed

 

Financial Grants Administrative Forms

 For assistance on these forms, call 465-2939.

Number

Form Name

Due Date

05-07-069

Program Budget and Narrative Univ. Non-Profit - MS Excel

As Needed

05-07-070

Request for Reimbursement Univ. Non-Profit and Report - MS Excel 2003

Quarterly

05-07-071

Program Budget and Narrative School District - MS Excel

As Needed

05-07-072

Request for Reimbursement School District and Report - MS Excel 2003

Quarterly

 

Foundation

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-11-033

FY2012 Actual ADM Submittal - "Paper" - MS Excel

Nov 11

05-11-034

FY2013 Projected ADM Submittal - "Paper" - MS Excel

Nov 4

05-93-038

FY2013 District Operating Fund Budget - MS Excel

Jul 15

 

Gifted Plan of Service

 For assistance on these forms, call 465-2857.

Number

Form Name

Due Date

05-11-048

Gifted Plan of Service - MS Word

As Needed

 

Indirect Cost Rate

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-02-007

Indirect Cost Rate Forms FY13 - MS Excel


Click on the arrow in the drop-down menu to see your District

Dec 31

 

NCLB - No Child Left Behind

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-11-041

2011-2012 NCLB Consolidated Application - MS Excel

Jun 30

05-11-041a

2011-2012 NCLB Instructions & Handbook - MS Word

N/A

05-11-041b

2011-2012 NCLB Assurances & Certifications Packet - MS Word

N/A

05-11-058

2011-2012 NCLB Monitoring Indicators District Response Form - MS Word

As Needed

 

NCLB - Title I-A - Basic

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-09-020A

Districts Required to Submit Title I Comparability - PDF

N/A

05-11-012

Title I Schoolwide Plan - MS Word

As Needed

05-11-049

Application for Title I-A Carryover into FY12 - MS Word

Sep 30

05-11-080

2010-2011 LEA Consolidated Performance Report - MS Word

Dec 15

05-12-021

Report of Comparability - MS Excel

Feb 15

 

NCLB - Title I-A – Supplemental Educational Services (SES)/School Choice

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-11-053

2010-2011 Supplemental Educational Services (SES)/School Choice Data Collection - Excel Macro-Enabled

Jul 29

05-11-053a

2010-2011 Supplemental Educational Services (SES)/School Choice Data Collection Instructions - MS Word

N/A

05-11-081

Supplemental Education Services Request for Applications 2012-2013 to 2014-2015 - MS Word

Feb 15

 

NCLB - Title I-C - Migrant

 For assistance on these forms, call 465-2885.

Number

Form Name

Due Date

05-07-059

Designated SEA Reviewer Form - PDF

Oct 1

05-08-001

Migrant Certificate of Eligibility - PDF

As Needed

 

NCLB - Title I-D - Neglected and Delinquent

 For assistance on these forms, call 465-3826.

Number

Form Name

Due Date

05-08-025

2011-2012 Title I-D Neglected & Delinquent Monitoring Form - MS Word

As Needed

05-09-016

2011-2012 Locally-Operated Agency Neglected & Delinquent October Count Report - MS Word

Dec 16

05-09-017

2011-2012 State Agency Institutions Neglected & Delinquent October Count Report - Excel Macro-Enabled

Dec 16

05-11-010

SY 2011-2012 to SY 2013-2014 Title I-D, Subpart 2 Competitve Grant - MS Word

Jun 30

05-11-019

2011-2012 Title I-D Monitoring Indicators District Response Form - MS Word

As Needed

05-11-052

2011-2012 Neglected & Delinquent Annual Application - MS Word

Jun 30

05-11-079

Title I, Part D, Subparts 1 & 2 Annual Program Evaluation 2010-2011 - MS Excel

Oct 18

 

NCLB - Title II - Part A Preparing, Training and Recruiting

 For assistance on these forms, call 465-8703.

Number

Form Name

Due Date

05-09-019

2011-2012 LEA Plan for Highly Qualified Teachers - MS Word

Feb 17

05-09-019a

2011-2012 LEA Plan for Highly Qualified Teachers Guidance - PDF

N/A

05-10-053

FY11 Alaska Title II-A SEP Competitive Grant Application - MS Word

May 17

05-11-011

RFA SEP Competitive Grant Application - MS Word

Sep 1

05-11-015

Professional Development Plan Sample Template - MS Word

As Needed

 

NCLB - Title IV - Safe and Drug Free Schools

 For assistance on these forms, call 465-8717.

Number

Form Name

Due Date

05-09-024

Title IV End-of-Year Report - MS Excel

Jun 30

 

NCLB - Title X - McKinney-Vento/Homeless

 For assistance on these forms, call 465-3826.

Number

Form Name

Due Date

05-08-024

2011-2012 Title X-C McKinney-Vento Homeless Monitoring Form - MS Word

As Needed

05-08-060

Required Immunization Statement for Provisional School Enrollment - MS Word 2003

N/A

05-11-018

2010-2011 McKinney-Vento Subgrant Data Collection - MS Excel

Jul 15

05-11-051

2012-2014 McKinney-Vento Request for Applications - MS Word

May 18

05-11-082

2011-2012 Title X-C Monitoring Indicators District Response Form - MS Word

As Needed

 

OASIS Project

 For assistance on these forms, call 465-8418.

Number

Form Name

Due Date

05-11-060

2011 Participation Rate Data Handbook (OASIS) - PDF

Apr 26

05-11-060a

2011 Participation Rate Data Handbook (OASIS) - Cover Memo - PDF

N/A

05-11-060b

2011 Participation Rate Data Handbook (OASIS) - SRM File Specs - PDF

N/A

05-11-060c

2011 Participation Rate Data Handbook (OASIS) - Column Heading Template - MS Excel

05-11-061

Summer 2011 OASIS Data Handbook - PDF

Jul 15

05-11-061a

Summer 2011 OASIS SRM Column Heading Template - MS Excel

Jul 15

05-12-013

Fall 2011 OASIS Data Handbook - PDF

Nov 11

05-12-013a

Fall 2011 OASIS Data Handbook File Specs - PDF

Nov 11

05-12-013b

Fall 2011 OASIS Data Handbook Column Heading Template - MS Excel

Nov 11

 

Pre-Elementary Education

 For assistance on these forms, call 465-4862.

Number

Form Name

Due Date

05-10-025a

Regulation Notification Letter - PDF

As Needed

05-10-025b

Pre-Elementary School Regulation FAQ's - PDF

As Needed

05-11-044

Pre-Elementary School Health and Safety Inspection - PDF

As Needed

05-11-059

FY11 Pre-Elementary School Annual Assessment Report - MS Word

Aug 1

05-11-062

Head Start Application & Report - MS Word

Monthly or Quarterly

05-11-062a

Head Start Attachment A - PDF

Annually

05-11-062b

Head Start Attachment B - PDF

Annually

05-11-062c

Head Start Attachment C - PDF

Annually

05-11-062d

Head Start Attachment D - PDF

Annually

05-11-062e

Head Start Attachment E - PDF

Aug 1

 

Private Schools

 For assistance on these forms, call 465-8724.

Number

Form Name

Due Date

05-01-019

General Instructions - MS Word 2003

Oct 15

05-01-020

Affidavit of Compliance - MS Word 2003

Oct 15

05-01-021

Corporal Punishment Policy - MS Word 2003

Oct 15

05-01-022

Exempt Religious & Other Private Schools Enrollment - MS Word 2003

Oct 15

05-01-023

School Calendar - MS Word 2003

Oct 15

05-01-024

Enrollment Reporting Form for School District - MS Word 2003

Oct 15

 

Pupil Transportation Funding & Safety

 For assistance on these forms, call 465-2891.

Number

Form Name

Due Date

05-00-015b

Accident Summary Report - MS Word 2003

Monthly or Quarterly

05-06-028

School Bus Accident Report - MS Word 2003

As Needed

05-07-060

School Bus Safety Inspection Manual - 2006 Edition - PDF

N/A

 

Quality Schools Grant

 For assistance on these forms, call 465-2887.

Number

Form Name

Due Date

05-01-008

FY 2013 Quality Schools Grant Application - MS Word

May 1

05-01-096

2011-2012 Quality Schools Grant End of Year Report - MS Word

Jul 30

 

Recognition Programs

 For assistance on these forms, call 465-2830.

Number

Form Name

Due Date

05-08-033

Talent Pool Recommendation Form - MS Word

Mar 15

05-11-063

2012 Teacher of the Year Application - MS Word

May 15

 

Report Card

 For assistance on these forms, call 465-8435.

Number

Form Name

Due Date

05-11-054

Instructions for District & School Report Card Templates - MS Word

N/A

05-11-055

District Report Card Template 2010-2011 - MS Word

As Needed

05-11-056

School Report Card Template 2010-2011 - MS Word

As Needed

05-11-057

Single Site District & School Report Card Template 2010-2011 - MS Word

As Needed

05-11-074

Report Card Data Collection Handbook 2010-2011 - PDF

Jun 17

05-11-074a

Report Card Data Collection Template 2010-2011 - MS Excel

Jun 17

 

Residential Education Program

 For assistance on these forms, call 465-2748.

Number

Form Name

Due Date

05-07-062

Statewide Residential Educational Program--Year-End Report and Request for Reimbursement - MS Excel 2003

Dec 1

05-07-089

Statewide Residential Educational Program Year-End Report - MS Word

Jun 30

 

Scholarships

 For assistance on these forms, call 465-6535.

Number

Form Name

Due Date

05-10-019a

Byrd Scholarship No Longer Available - PDF

N/A

05-10-020

Alaska 2012 U.S. Senate Youth Program Scholarship Application - PDF

05-12-020

2012 United States Senate Youth Program Application - PDF

Oct 28

 

School Improvement Grants (SIG) 1003(g)

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-11-035

Alaska RFA for LEA School Improvement Grants 1003(g) - MS Word

Mar 30

05-11-036

LEA SIG Application Supplement, Transformation Model - MS Word

Feb 25

05-11-037

LEA SIG Application Supplement, Turnaround Model - MS Word

Feb 25

05-11-038

LEA SIG Application Supplement, Restart Model - MS Word

Feb 25

05-11-039

LEA SIG Application Supplement, Closure Model - MS Word

Feb 25

05-11-040

LEA SIG Application Supplement, Tier III School Plan - MS Word

Feb 25

 

School/District Improvement

 For assistance on these forms, call 465-2884.

Number

Form Name

Due Date

05-11-076

2011-2012 School Improvement Plan Submission Packet - MS Word

Nov 1

05-11-077

2011-2012 District Improvement Plan Submission Packet - MS Word

Oct 1

05-11-078

2011-2012 Level 5 Alternative Governance Plan - MS Word

Apr 15

 

Special Education

 For assistance on these forms, call 465-8684.

Number

Form Name

Due Date

05-08-054

Special Education Supplemental Workbook - MS Excel

Jul 15

05-10-017

CEIS Student Data Collection - MS Excel

Annually

 

Special Education - Title VI-B and Section 619 Grant Applications

 For assistance on these forms, call 465-8693.

Number

Form Name

Due Date

05-05-024

Title VI-B and Section 619 Application - MS Word

Apr 29

05-05-025

Title VI-B and Section 619 Budget Forms and Instructions - MS Excel

Apr 29

05-06-017

Title VI-B and Section 619 Filing Instructions - MS Word

Apr 29

 

Staff Accounting

 For assistance on these forms, call 465-8579.

Number

Form Name

Due Date

05-12-011

Fall 2011 Classified Staff Accounting Handbook - PDF

Oct 15

05-12-011a

Fall 2011 Classified Staff Accounting Column Heading Template - MS Excel

Oct 15

05-12-011b

Fall 2011 Certified Staff Accounting File Specs - PDF

Oct 15

05-12-012

Fall 2011 Certified Staff Accounting Handbook - PDF

Oct 15

05-12-012a

Fall 2011 Certified Staff Accounting Column Heading Template - MS Excel

Oct 15

05-12-012b

Fall 2011 Certified Staff Accounting File Specs - PDF

Oct 15

 

Tuition

 For assistance on these forms, call 465-2748.

Number

Form Name

Due Date

05-96-024

Tuition Rate Report - MS Word

Nov 15